Data protection declaration
This English translation of the German original is a courtesy translation. Only the German version is binding and shall prevail.
Protecting your personal data during its collection, processing, and use while you visit our website is an important matter to us. We handle your personal data confidentially and according to the legal data protection regulations as well as according to this data privacy statement.
Responsible party and services provider: INCREON GmbH, Robert-Bürkle-Straße 3, 85737 Ismaning / München, Germany, T +49·89·962286-0, email@example.com
Operator: CDH eService GmbH, Am Weidendamm 1 a · 10117 Berlin, Germany, T +49 30 72625-600, firstname.lastname@example.org
Visiting the Homepage (Website)
You can visit our homepage (website) without registering yourself or providing personal details.
2.1 Log files
With every access of a user on our website and with each access of a file, data concerning these events are automatically collected and stored in a log file. In detail, the following data are stored about each access:
- Name of the accessed file;
- Date and time of the access;
- Amount of data transferred;
- Notification of whether the access was successful;
- Description of the type of web browser used;
- Requested domain.
IP addresses are not fully recorded, but are shortened before being saved, and do not permit any identification of a particular computer. The storage exclusively supports internal system-related and statistical purposes. We use this information to continuously improve and update our website in order to increase its attractiveness (safeguarding legitimate interests). The basis of law for this is Article 6 Section 1 Letter f of the DSGVO (Datenschutzgrundverordnung, English: General Data Protection Regulation [GDPR]).
The recorded data will not be pooled together with other data sources, in particular data which permits an association with a particular person.
Most of the cookies we use are so-called “session cookies.” These cookies are automatically deleted at the end of your visit. Other cookies remain saved on your terminal device until you delete them. These cookies enable us to recognize your browser the next time you visit our website.
If you do not wish that we recognize information about your computer, please configure your browser so that it deletes cookies from your computer’s hard drive, blocks all cookies, or warns you before a cookie is saved. However, in those cases, not all functions of this website may be available to you.
If you leave our website through a link or through clicking possible banner advertising, and reach the site of a third party, it can happen that the addressee of the clicked-on target site sets cookies. We are not legally responsible for these cookies. Please refer to the data privacy policies of those third parties concerning the use of such cookies and the information recorded in them through our advertising partners.
2.3 Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses so-called “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address that is anonymized) will be, as a rule, transmitted to and stored by Google on servers in the United States of America. Please be advised that on this website, Google Analytics has been extended by the code “gat._anonymizeIp();” to ensure anonymized collecting of IP addresses (so-called IP masking). Through the anonymization, Google shortens IP addresses within member states of the European Union or in other contracting states of the Agreement on the European Economic Area, which is why no conclusions about your identity are possible. Only in exceptional cases is the full IP address transmitted to a Google server in the United States of America and shortened there. Google complies with the data protection policies of the “EU-US Privacy Shield” framework and is certified accordingly, so that an appropriate level of data protection is guaranteed. Google processes the collected information to analyse the use of our website, create reports for us on website activities and use, and to provide us with further services regarding website use. The IP address transmitted by your browser in the context of Google Analytics will not be combined with other data from Google.
You may refuse the installation of cookies by selecting the appropriate settings on your browser; however, please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
If you do not consent with the processing of data about you by using this website, then you can download a browser add-on from this link: http://tools.google.com/dlpage/gaoptout?hl=en that gives you the chance to configure Google Analytics such that no more information about the website visit will be sent to Google Analytics.
As an alternative, you can prevent the collection through Google Analytics by clicking on the following link Disable Google Analytics Google Analytics deaktivieren. This sets an opt-out cookie that prevents the future collection of your data while visiting this website
More information on Google data protection may be found at https://policies.google.com/privacy?hl=en
2.4 Auxiliary Programs, Active Content
3. Use of Personal Data You Make Available to Us
Personal data such as your name, your address, telephone number, or electronic mail address are not collected unless you provide this data voluntarily.
We call your attention to the fact that transferring data in the Internet (for example, during communication by electronic mail) is subject to security breaches. It is not possible to completely protect such data against access by third parties.
However, INCREON GmbH takes all necessary precautions — to the extent technically possible — to protect the data of advertising space buyers and commercial agents from misuse von outside. In the process, measures such as encryption, firewalls, hacker defence programs, and manual security precautions are used. For most functions on handelsvertreter.de, the user also needs a personal password.
3.1 Inquiries and Contracts
Insofar as you have made personal data available to us, we use these solely for the purpose of technically administering the website and fulfilling your wishes and requests, in particular for processing a contract made with you, or for answering your inquiry.
If you have made inquiries through our contact form, the information from the contact form, including the contact data you have entered into the form, will be saved by us to process your inquiry and in the event of follow-up questions. The basis of law for this is Article 6 Section 1 Letter b of the General Data Protection Regulation (pre-contractual measures and performance of the contract).
Forwarding, selling, or otherwise transferring your personal data to third parties does not occur; excepting that:
- This is necessary to conclude the contract. Thus it can be necessary, for example, that for product orders, your address and order data are forwarded to our suppliers.
- This is necessary for billing purposes.
- You have previously consented to it.
The basis of law for this is Article 6 Section 1 Letter b of the General Data Protection Regulation (performance of the contract) and Article 6 Section 1 Letter a of the General Data Protection Regulation (consent).
3.2 Registration and Online Platforms
Users may register themselves for the online platform as manufacturers or commercial agents.
In the case of a registration as a commercial agent, a distinction is made between a registration as a member or non-member of the CDH organisation. Members of the CDH organisation must provide their regional association affiliation and their member number. The indicated regional association checks the entry and then will activate the account. As soon as the activation has taken place, the user receives an electronic mail message. This serves to check the authorisation to use the platform. Non-members are immediately activated after a completed registration, but receive limited services to which special reference is made.
We sent information about the platform to a registered commercial agent and manufacturers by electronic mail and inform them of, for example, price changes or change on the platform. These electronic mail messages do not contain advertising. A registered agent or manufacturer may opt out of receiving such information at any time.
The basis of law for this is Article 6 Section 1 Letter b of the General Data Protection Regulation (performance of the contract).
In order to fulfil the contractual agreements concerning the online platform and the provision of our services, we transfer data to third parties; in particular, we may publish the content posted by a user in his or her public profile.
The basis of law for this is Article 6 Section 1 Letter b of the General Data Protection Regulation (precontractual measures and performance of the contract).
3.3 Commercial Agents’ Directory
Only members of the CDH organisation are included in the Agents’ Directory. If you are included as a member in the Agents’ Directory, you can search there for colleagues. In addition, you can also be found in the directory by foreign trade associations and institutions with which CDH eService GmbH is in contact, which are looking for sales representatives for manufacturers from their countries. This is an additional service to help commercial agencies find representations and help principals find commercial agents to represent their products.
If you would like to subscribe to the newsletter offered on the website, we need your electronic mail address and information that permits us to check that you are the owner of the indicated electronic mail address and agree to receiving the newsletter. More data will not be collected. We use these data exclusively for sending the requested information and do not forward them to third parties.
The basis of law for this is Article 6 Section 1 Letter f of the General Data Protection Regulation (protection of legitimate interests: verification of the owner of the email address) and Article 6 Section 1 Letter a of the General Data Protection Regulation (consent).
In your profile, you may revoke at any time, with effect in the future, the issued consent to store the data, the electronic mail address, and their use for sending the newsletter.
3.5 Other Advertising and Customer Relations Management
Without your permission, we use personal data only within the legally permitted scope; that means, for customer relations management and sending advertisements by mail. We do not use your electronic mail address, fax number, or telephone number for advertisements without your express consent. The basis of law for this is Article 6 Section 1 Letter f of the General Data Protection Regulation (protection of legitimate interests).
You can object to the use of your data for the purpose of direct marketing at any time and then will not receive further advertisements from us.
Auxiliary Programs, Active Content
Aside from Google Inc., we use the following service providers that have access to personal data:
- Web hoster: factsoft ag,Hermann-Lingg-Straße 2, 80336 München
- Payment processing: BS PAYONE GmbH, Lyoner Straße 9, 60528 Frankfurt/Main (Information on data processing in the context of payment handling by BS PAYONE GmbH pursuant to the General Data Protection Regulation (GDPR) Art. 14 )
- Payment processing: Worldpay (UK) Limited, The Walbrook building, 25 Walbrook, London EC4N 8AF
5. Duration of Storage
We delete your data if they are no longer needed after processing an inquiry or termination of the contract. Excluded from this are data which we are not yet allowed to delete due to legal obligation (e.g., documents which are to be retained according to tax law and commercial law) and data which we need to represent legitimate interests; in particular, for asserting claims or for direct marketing.
6. Your Rights
You have the following rights if the respective legal requirements are met:
- You have the right to receive information about the personal data saved about you. (Article 15 GDPR).
- You have the right to request the correction of incorrect information (Article 16 GDPR).
- You have the right to request the erasure (Article 17) or restriction of processing (Article 18 GDPR) of data which is no longer required. Insofar as statutory retention obligations exist; e.g., for business correspondence under commercial law and tax law or another statutory exception, data will not be erased, but only their processing will be restricted.
- You may at any time object to the processing of your data for direct marketing purposes and, for special reasons, also to the further processing of your data (Article 21 GDPR).
- You have the right to data transferability (Article 20 GDPR); that is, the right to request the data you have provided us in a structured, current, and machine-readable format and to transmit this data to another person responsible without our interference; if necessary, you also have the right to request that we transmit the data directly to another person responsible if this is technically feasible.
Right of objection: In accordance with Article 21 Section 2 GDPR, you may object to the processing of your data for direct marketing purposes at any time. The processing of your data will then be restricted to other purposes for which it is necessary, and will no longer be processed for direct marketing. Furthermore, you can also object to the additional processing of your data if there is a special reason.
If you believe that the processing of your data violates data protection law, you can complain to a supervisory authority (Article 77 GDPR). The local and responsible supervisory authority for us is the Bayerische Landesamt für Datenschutzaufsicht, Promenade 27 (Schloss), 91522 Ansbach, Telephone number: +49 (0) 981 53 1300, Fax number: +49 (0) 981 53 98 1300, Electronic mail address: email@example.com.